Procurement management

The control of these critical business processes will help the effective management of stock rooms (stores) reducing the lost value represented by redundant stock. It also increases efficiency by maintaining minimum stock levels, reducing the number of overdue tasks awaiting stock.

The Purchase Order and Invoice Checking functions improve budgetary control by breaking costs down by department and other categories.

The module can also provide a full history of activity.

Strategic benefits

• Increased efficiency of stock management reduces value tied up in redundant stock
• Optimised stock levels increase efficiency by reducing the number of delays attributable to stock shortage
• Because purchase orders can be allocated to specific suppliers and related to budgets, costs are better controlled
• Better information means that full stock histories are available
• The nominal codes function allows costs to be analysed by department and other descriptors giving greater control of budgets and contracts
• An authorisation process ensures all invoices are signed off if appropriate which improves the payment process

Tactical benefits

• The ability to identify stock activities by sales, return, theft, breakages and other results in more informed and effective management decision making
• Stock (parts) can be attached to individual jobs which makes job costing and cost monitoring more efficient
• Duplication of data is reduced through the ability to export invoice data and links with your existing accounts packages

Operational benefits

• Multiple stock rooms, including mobile stores like vans, can be set-up giving technicians the enhanced ability to control their stock and costs
• Automatic despatch of purchase orders to suppliers improves efficiency
• Meshes easily with any current process because invoice codes and layouts are fully customisable

Integration with other modules

• Helpdesk – ability to link order lines to Helpdesk