Integrated fm : Products & Services : Products : Procurement Management

fm facts Procurement Management

Controls and documents three critical business
processes – Stock Control, Purchase Orders and
Invoice Checking

The control of these critical business processes will help the effective management of stock rooms (stores) reducing
the lost value represented by redundant stock. The Purchase Order and Invoice Checking functions will improve budgetary control by department and other system functions.

Strategic benefits download pdf

Purchase orders can be allocated to specific suppliers and related to budgets improving costs control
The nominal codes function allows costs to be analysed by department and other descriptors giving greater control of budgets and contracts
In addition the authorisation process ensures all invoices are signed off if appropriate which improves the payment process

Key features

SaaS - Software as a Service
Greater control of budgets
Improved cost control
Links with fm facts Helpdesk

Tactical benefits

Provides the ability to identify stock activities by sales, return, theft, breakages and other key areas
Stock (parts) can be attached to individual helpdesk jobs which makes job costing and cost monitoring more efficient
User experience is improved as the duplication of data is reduced through the ability to export invoice data
Ability to control invoice payments against Helpdesk jobs which may not be completed in full
Checks actual v estimated costs for invoice sign-off

Procurement-1

Purchase Orders main screen

Operational benefits

Option to monitor multiple stock rooms, including mobile stores like vans giving technicians the ability to control stock and costs
The dispatch of purchase orders to suppliers is an automated process improving efficiency and reducing the chance for ‘error’
Fully customisable invoice codes and layouts which means there is limited impact on your current processes

Procurement-2

Invoice Checking main screen